Best for
An agency, consultant, or professional-services team needs a source-grounded proposal workspace: RFP intake, questionnaire round-trip, review gates, tracked delivery links, and simple electronic signature.
Gixo Arc
AI proposal generator. A clearer way forward.
Bring the RFP, source files and deal context. Draft a proposal, inspect coverage and pricing, then review the commitments before tracked delivery or simple electronic signature.
A proposal with a concrete next stepInspect the sample ↗
Start a 14-day trial without a credit card. It runs at Starter level, a personal workspace; internal sharing, comments and review collaboration start at Professional. Compare plans
From source material to reviewable draft
See what Arc helps your team review
Choose the proposal type, add the RFP, brief, notes, or prior work, then review a structured first draft before it reaches a client.
- 1Add source materialRFPs, briefs, notes, decks, and prior work
- 2Draft to the proposal typeSections and structure follow the real opportunity
- 3Review before deliveryYour team checks facts, scope, pricing, and commitments
Illustrative example The sales proposal and RFP response previews show document structure, not a promised or real customer result.
From RFP response matrix to a reviewed buyer edition
Arc organizes the same saved proposal into Draft, Review and Deliver: answer the requirements, resolve evidence and specialist decisions, then inspect the exact buyer files before an approved release. Changing task does not approve the proposal.
Draft: Work through the RFP response matrix with a response owner, reviewer, due date, source evidence and buyer answer limits. The focused editor supports formatting and a comparison with the saved answer. Ask Arc drafts or refines one selected requirement against the saved opportunity strategy and approved supplier facts. Review the suggestion before applying it; changes to the saved context require another review. Active Arc generation access is required, with no per-run deduction on this action. Applying a suggestion reopens evidence review.
Review: Arc lets a reviewer select a literal source passage and retains its source version and location. Source examination receipts show read, failed and limit-reached ranges. A verified passage proves literal occurrence, not correct interpretation or supplier compliance, and examined ranges do not prove that every requirement was discovered. Specialist reviewers still confirm scope, figures, legal terms and security promises against the complete source pack.
Deliver: Inspect the submission preflight and buyer questionnaire mappings. An approved release requires the applicable decisions to cover the current revision. A direct questionnaire export may include unapproved answers, so inspect the file before submitting it yourself.
Follow the Arc workspace guide or inspect the proposal review controls.
Built to take a proposal from source files to review, delivery, and simple e-sign
Facts, claims, scope, pricing, and proof points should stay traceable to uploaded source material so reviewers can inspect the draft before it reaches a client. In the response workspace, a deterministic response-quality pass flags unsupported claims, unsupported high-risk claims, placeholder text, duplicate answers, and word- or character-limit breaches so the team can resolve them first.
Start with your files
Upload RFPs, statements of work, decks, emails saved as PDF, and reference files so the draft starts from real context.
Proposal-specific writing
Each proposal type follows its own structure and tone instead of using a generic writing prompt.
Questionnaire round-trip
When the buyer issues a structured questionnaire as an XLSX or DOCX file, Arc deterministically writes the answers from your response workspace into a copy of that file, leaving the file you uploaded unchanged and preserving the workbook formulas, styles, and layout as well as Word content controls and response-table cells. A direct export writes each answered requirement whatever its review status; only an approved release requires every answered active requirement to be approved first. A preflight previews every target before writing and blocks on protected sheets, formula cells, merged cells, dropdown values the buyer does not allow, missing required or scored answers, and conflicting requirements, so a person still runs the final check and submits.
Review as team execution
Arc runs proposal review as governed team execution: each requirement can carry a response owner, a reviewer, a due date, and a workflow status, and subject-matter-expert, security, legal, commercial, and executive review gates track who must approve, their decision, and when. A deterministic workload view surfaces open, due-soon, overdue, and escalation tasks under a team capacity policy, with reviewer reminders. Your organization still owns every approval.
Tracked delivery links
Arc creates recipient-specific tracked view-only or view-and-download links. You can send the link directly by email from Gixo or copy it to send yourself, and receive alerts when buyers view, download, ask questions, or accept; Arc does not submit the proposal to a procurement portal.
Simple electronic signature
Arc includes native simple electronic signature: a frozen PDF snapshot, named signers on tokenized links, typed-name adoption, and a signed PDF with an appended audit certificate. It is not a qualified or certificate-based digital signature.
More of the Arc response workspace: language, buyer replies, releases, and bid strategy
These run on the same proposal as the draft, so the source files, reviewed answers, and approvals stay in one record.
Proposals in the buyer's language
Arc writes a proposal in the language you pick on the create page rather than drafting in English and translating, and the buyer edition, Word, PDF, and PowerPoint files of an approved release are laid out in that language, right to left for Arabic and other right-to-left scripts. Reviewers still check terminology and figures in that language.
Buyer acceptance and questions
On a tracked link, the buyer can accept the proposal by entering a full name and a business email. The acceptance appears in your delivery history, and the proposal workspace keeps an acceptance record of that name and email, the time, and the proposal revision it covers. Where electronic signature is enabled, the buyer can choose Accept and sign instead, and Arc then emails them a request to sign the accepted proposal. When the link shares a reviewed proposal edition, the buyer can also record a question or next-action suggestion for your team without changing that edition. Acceptance on its own is a recorded response, not a signature.
Package preflight and approved releases
A package preflight checks submission readiness, response quality, every buyer-questionnaire mapping, and required attachments before you submit. An approved release is created only when every answered active requirement is approved and each approved review gate still matches the current revision; it freezes a submission snapshot with a SHA-256 manifest of the buyer edition, DOCX, PDF, PowerPoint, and returned buyer files, plus handoff instruction packs for Business, Lumen, Lex, and Prism that still need review in each product.
Compliance matrix and response pack
From the response workspace you can export a compliance matrix as CSV, with requirement, source location, compliance, evidence, owner, reviewer, due date, response, and word or character limits, and a response pack as a PowerPoint deck of the answered requirements.
Revised RFPs and addenda
When the buyer issues a revised RFP or an addendum, Arc compares the requirements extracted from the earlier and the later source and lists each one as added, removed, or modified, so the team can see what changed before re-answering.
Approved answers and their recorded outcomes
Arc keeps an approved-answer library with review decisions and an audit export, and its projects view reports win rate, loss reasons, and reusable-answer effectiveness from outcomes your team records. The associations are descriptive, not causal, and never approve or publish content.
Bid qualification, stakeholders, and competitors
Before drafting, a team can score bid qualification against weighted criteria and a decision threshold, map buyer stakeholders by role, influence, and stance, and keep competitor profiles and differentiators linked to evidence alongside the team's win themes. The bid decision stays with your team.
How It Works: AI proposal software after the first draft
The flow is source to review: pick the proposal type, add your files, then keep questionnaire, gates, delivery, and simple e-sign on the same proposal.
1
Choose from 21 proposal types
Sales, consulting, RFP response, grant, government, renewal, partnership, quote, internal business case, and more.
2
Upload source files
Gixo reads multiple files and distributes context across sections.
3
Get a structured draft
Each proposal is built with sections based on the proposal type, not a generic outline.
4
Fill a copy of the buyer questionnaire
When the buyer issues a structured questionnaire as an XLSX or DOCX file, Arc deterministically writes the answers from your response workspace into a copy of that file, leaving the file you uploaded unchanged and preserving the workbook formulas, styles, and layout as well as Word content controls and response-table cells. A direct export writes each answered requirement whatever its review status; only an approved release requires every answered active requirement to be approved first. A preflight previews every target before writing and blocks on protected sheets, formula cells, merged cells, dropdown values the buyer does not allow, missing required or scored answers, and conflicting requirements, so a person still runs the final check and submits.
5
Run review gates and quality checks
Arc runs proposal review as governed team execution: each requirement can carry a response owner, a reviewer, a due date, and a workflow status, and subject-matter-expert, security, legal, commercial, and executive review gates track who must approve, their decision, and when. A deterministic workload view surfaces open, due-soon, overdue, and escalation tasks under a team capacity policy, with reviewer reminders. Your organization still owns every approval.
6
Deliver, sign simply, and export
Arc creates recipient-specific tracked view-only or view-and-download links. You can send the link directly by email from Gixo or copy it to send yourself, and receive alerts when buyers view, download, ask questions, or accept; Arc does not submit the proposal to a procurement portal. Arc includes native simple electronic signature: a frozen PDF snapshot, named signers on tokenized links, typed-name adoption, and a signed PDF with an appended audit certificate. It is not a qualified or certificate-based digital signature. Export as PDF, DOCX, HTML, Markdown, JSON, or plain text.
Learn before you start
Guides, comparisons, and tool pages for proposal writing with AI.
Agency workflow
AI proposals for agencies
Read the existing agency proposal guide and its source, scope and review guidance.
Business-case workflow
Business-case proposal generator
Review the existing business-case proposal workflow and its input and review guidance.
Tool
AI proposal generator
Source-first AI drafting from RFPs, decks, and reference files into structured proposals.
Tool
AI RFP response generator
Point-by-point RFP responses aligned to evaluation criteria from uploaded requirements.
Tutorial
How to write a proposal with AI
Step-by-step guide from source upload to reviewable draft using AI proposal tools.
FAQ
Proposals FAQ
Pre-purchase answers on proposal types, file intake, collaboration, and export formats.
Pricing
AI proposal software pricing guide
How drafting-first proposal tools are priced, how to compare per-seat models, and where Gixo fits.
Free tool
Proposal & RFP analyzer
See what the deterministic analyzer checks, then run it without signup.
Free builder
Scope of work builder
Number deliverables, calculate review dates and totals, and keep acceptance gaps visible.
Workflow
Proposal governance for teams
Review gates, owners, and approval ownership after the first draft.
Examples
Business and project proposal examples
Section-by-section samples plus the source and review checks behind each one.
Templates
Quote and proposal-type structures
21 current proposal kinds, including quote/estimate, not a generic fill-in template.
Comparison
AI proposal software buyer guide
A practical framework for comparing proposal drafting experiences and review boundaries.
Alternative
PandaDoc alternative
Why teams focused on draft quality choose Gixo over PandaDoc for proposal creation.
Compare proposal approaches
Read the existing guides to proposal tools and document workflows.
Answer the requirement, not just the matching words
Start with the buyer’s actual requirements
A bid response lists the buyer’s requirements as its workspace opens. Inspect them against the RFP and its addenda, then use the focused answer editor. If automatic listing could not finish, List the requirements remains the way to retry. Other proposal kinds keep their scope, deliverables and commercial structure.
Judge reuse in the context of this bid
Find approved answers beside the response you are writing. Arc labels whether a match answers the requirement, answers part of it, limits the commitment, only repeats the question or concerns something else. Review the quoted passage and its current applicability. A Not checked label means the review did not establish an answer; a similarity score alone is not approval.
Keep the answer, reviewer and commercial promise together
The side panel holds reusable answers, owner, reviewer, due date and permitted comments. Ask Arc and Draft unanswered can use approved library evidence, with off-subject matches left out when the relevance review is available. Partial answers keep their limits. Inspect passage-level citations and the buyer’s price table before locking and sending the proposal; AI review does not authorize the commitment.
A worked workflow
A quotation with one-off, monthly and annual items
Use a fictional research engagement to inspect the commercial schedule. The buyer needs a defined workshop and readout, with separately stated follow-up support. Keep the quoted currency, cadence, optional items and approval distinct.
Inspect the actual priced client proposal
The fictional Fenwick & Dale engagement has four supplied professional-service lines totalling GBP 39,420 and twelve months of hosting at GBP 1,400, totalling GBP 16,800. The exported proposal states a first-year fee of GBP 56,220 excluding VAT. Open the retained brief and rate schedule beside the actual Word/PDF output.
This completed Arc sales-proposal example demonstrates the supplied commercial scope and exported result. It is not an invoice, tax recommendation or a claim that the buyer accepted the proposal.
The supplied brief
- Buyer request
- Two discovery days, three preparation days and two delivery/readout days, all at GBP 900 per day.
- Recurring scope
- Optional follow-up support: GBP 1,200 monthly. Annual research archive: GBP 2,400. Review whether either recurring service belongs in this buyer edition.
- Approval limits
- No tax assumption is supplied. Extra sessions and expenses require a separately approved change. The fictional quotation is valid for 30 days.
Start with the buyer’s scope
Choose the proposal type, retain the source brief and enter each deliverable as a commercial line. Give it a quantity, unit, rate and recurrence.
Inspect: Seven supplied days at GBP 900 total GBP 6,300 before any separately supplied tax or expense treatment.
Compare the recurring choices
Inspect the one-off, monthly and annual totals separately. Select only the optional services the buyer requested.
Inspect: With the monthly support and annual archive included, the first-year amount is GBP 23,100: 6,300 + 12 × 1,200 + 2,400. A monthly rate alone is not the full first-year commitment.
Keep unresolved prices visible
If a supplier rate is missing, leave that line TBD and resolve it before releasing a priced edition. Do not replace a missing price with zero.
Inspect: A schedule with a TBD item should not present a complete confirmed total. Check the saved edition after any price or quantity changes.
Read the buyer’s file
Preview the commercial schedule with scope, exclusions, validity and payment conditions; inspect the exported Word or PDF file.
Inspect: The cadence, currency, optional-item decision and terms must be legible in the actual download, not only in the editor.
Before approving the result
- Check each line against the approved brief and quantity.
- Keep recurring charges separate from the initial delivery.
- Have the authorized reviewer approve the current saved version before delivery.
Fictional supplied commercial inputs. Arc calculates its pricing-table totals deterministically; the surrounding proposal and commercial terms still require review. This example does not establish invoicing, CPQ or automatic tax advice.
Product fit
Is Arc right for you?
Not the right fit when
You need a high-volume bid-operations platform with self-serve system synchronization, payment collection, a qualified or certificate-based signature, automatic submission to a procurement portal, or a prediction that a bid will succeed.
What to expect
The free analyzer is a deterministic review aid for structure, section coverage, and requirement-coverage signals. It does not certify RFP compliance or replace final human review.
What your team should review
The proposal owner still confirms every requirement, scope item, price, obligation, assumption, proof point, and client commitment before handoff.
Important limitation
Arc's deterministic analyzer reports structure and requirement-coverage signals; it does not certify RFP compliance or predict bid or sales outcomes.
Recommended
Starter
Good for one person drafting proposals and RFP responses
Best for one person doing real work
$49/seat/month
Seats
Minimum 1
Source-first proposal drafting
File upload plus PDF, DOCX, and HTML export
Personal proposal workspace
Monthly or annual billing
Professional
Good for small proposal teams reviewing drafts together
Best for small teams that review together
$129/seat/month
Seats
Minimum 2
Everything in Starter
Internal sharing and comments
Proposal review collaboration
Minimum 2 seats
Business
Good for proposal operations with shared review workflows
Shared workflows, team management, and admin setup
$149/seat/month
Seats
Minimum 5
Everything in Professional
Shared team workspaces
Proposal ops and review workflows
Minimum 5 seats
Enterprise
For Azure and private-offer deployments
Security review, procurement, and private offers
$179/seat/month
Seats
Starts at 10 seats. Sold through Azure Marketplace or private offer.
Minimum 10
Everything in Business
API access, plus a report of the AI providers and models that handle your work
Azure Marketplace or private offer
Onboarding and enterprise rollout support
Facts, claims, scope, pricing, and proof points should stay traceable to uploaded source material so reviewers can inspect the draft before it reaches a client. In the response workspace, a deterministic response-quality pass flags unsupported claims, unsupported high-risk claims, placeholder text, duplicate answers, and word- or character-limit breaches so the team can resolve them first. When the buyer issues a structured questionnaire as an XLSX or DOCX file, Arc deterministically writes the answers from your response workspace into a copy of that file, leaving the file you uploaded unchanged and preserving the workbook formulas, styles, and layout as well as Word content controls and response-table cells. A direct export writes each answered requirement whatever its review status; only an approved release requires every answered active requirement to be approved first. A preflight previews every target before writing and blocks on protected sheets, formula cells, merged cells, dropdown values the buyer does not allow, missing required or scored answers, and conflicting requirements, so a person still runs the final check and submits. Arc runs proposal review as governed team execution: each requirement can carry a response owner, a reviewer, a due date, and a workflow status, and subject-matter-expert, security, legal, commercial, and executive review gates track who must approve, their decision, and when. A deterministic workload view surfaces open, due-soon, overdue, and escalation tasks under a team capacity policy, with reviewer reminders. Your organization still owns every approval. Arc creates recipient-specific tracked view-only or view-and-download links. You can send the link directly by email from Gixo or copy it to send yourself, and receive alerts when buyers view, download, ask questions, or accept; Arc does not submit the proposal to a procurement portal. Arc includes native simple electronic signature: a frozen PDF snapshot, named signers on tokenized links, typed-name adoption, and a signed PDF with an appended audit certificate. It is not a qualified or certificate-based digital signature. The paid plans below include proposal types, source upload, editing tools, and PDF, DOCX, and HTML export, plus Markdown, JSON, and plain text.
Updated
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