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Microsoft AI Partner Azure Marketplace G2

Gixo Arc FAQ — Your Questions About Proposals, Answered

Answers to common questions about AI-generated proposals — covering proposal types, source-file intake, collaborative editing, and export to PDF, DOCX, and HTML.

Create a Proposal View Pricing
From source material to reviewable draft

See what Arc helps your team review

Choose the proposal type, add the RFP, brief, notes, or prior work, then review a structured first draft before it reaches a client.

Create a proposal Analyze a proposal — free
  1. 1Add source materialRFPs, briefs, notes, decks, and prior work
  2. 2Draft to the proposal typeSections and structure follow the real opportunity
  3. 3Review before deliveryYour team checks facts, scope, pricing, and commitments
The Arc response workspace: a queue of buyer requirements marked Needs Verification, beside one requirement's response, its source file and a warning that no supplier evidence is linked.
What your team reviews. A buyer requirement beside its response, its source file and status, and a warning that no supplier evidence is linked yet. This is a real Arc screen captured on 10 October 2026 with a fictional sample. The response in it was prepared by hand, so read it for the review controls.
The Arc create page with RFP Response selected among the proposal types, and the upload step starting below it with no files added.
Where it starts. Choose a proposal type, add source material, and keep the drafting controls visible. Arc takes up to 10 source files per proposal, at up to 500 MB each (64 MB for Word, Excel and PowerPoint files) and 2 GB in total.
The first page of the RFP response Arc wrote: the cover details, the notice that the buyer and bidder are fictional, and the start of the executive summary.
What Arc wrote. A response to a council's request for proposals, written for an invented bidder: a cover letter, an executive summary, an answer to each of the ten mandatory and three desirable requirements, the team, two local-authority references, and a price built from the bidder's day rates and unit rates, with every line showing its days or units. A separate reviewer agent read its 150 claims against the bidder's evidence file, the council's RFP and the deal terms: 132 are supported, 16 go a little beyond an input, 2 are in no input (it calls the price fixed, and it cites a 1,950-word limit nobody set) and none contradicts one. Every price line recomputes. It is not a person's review. PDFWord Follow three buyer questions through reviewer decisions to the returned workbook. That walkthrough is fictional and its answers and decisions are hand-authored; the returned file comes from Arc's exporter.
21 Proposal Types
OCR File Extraction
PDF Export Ready
AI Draft Quality

What You Can Do with the Proposal Workspace

AI-first proposal drafting from messy source material into structured, sendable output.

Source-First Intake

Upload RFPs, statements of work, decks, emails, and reference files. OCR and extraction feed the proposal prompt directly instead of starting from a blank template.

Proposal-Specific Generation

Each proposal type uses dedicated structure rules, tone guidance, and post-processing instead of generic article or SEO prompts. The output matches what reviewers expect to see.

Collaborative Editing

Review and refine the draft in the workspace editor. Add pricing, adjust scope, and finalize sections before export — no need to copy-paste into another tool.

Sendable Export

Export to PDF, DOCX, HTML, or plain text depending on the downstream review flow. The output is formatted for the buyer, partner, or approver — not for internal notes.

21 Proposal Types

Sales proposals, consulting engagements, RFP responses, grant applications, partnership proposals, renewal proposals, internal business cases, government proposals, tech implementation proposals, and more — each with its own structure.

Minutes Not Days

Generate a structured first draft in minutes instead of spending hours assembling sections from old proposals, templates, and notes. Focus on refining instead of starting from scratch.

How to Create a Proposal

1
Choose the proposal type

Select from sales, consulting, RFP response, grant, renewal, partnership, or internal business case. Each type uses a dedicated structure and tone.

2
Upload source files and instructions

Add RFPs, SOWs, reference files, and any context about the opportunity, audience, scope, and desired angle. Supports PDF, DOCX, PPTX, TXT, XLSX, XLS, CSV, PNG, JPG, and JPEG uploads with OCR extraction.

3
AI generates the draft

Gixo produces a structured proposal with the right sections, scope, and tone based on your source material and proposal type — not a generic template fill.

4
Edit, refine, and export

Review the draft in the editor, add pricing and timelines, refine language, then export to PDF, DOCX, or HTML for the downstream review flow.

Every Proposal Type You Can Build

Proposal Type Source Intake Structured Sections
Sales ProposalYesYes
Consulting EngagementYesYes
RFP ResponseYesYes
Grant ApplicationYesYes
Partnership ProposalYesYes
Renewal ProposalYesYes
Internal Business CaseYesYes

Frequently Asked Questions

What proposal types does Gixo support?
Gixo supports 21 proposal types across sales, retention, consulting, partnership, funding, government, research, creative, and technology use cases. Each type uses dedicated structure rules and tone guidance specific to that proposal category.
What file types can I upload as source material?
You can upload PDF, DOCX, PPTX, TXT, XLSX, XLS, CSV, PNG, JPG, and JPEG files. Gixo uses OCR-backed extraction to pull content from RFPs, statements of work, emails saved as PDF, scans, and other source documents. The extracted context feeds the proposal prompt directly.
Does Gixo invent pricing or commitments?
Arc drafts a proposal from the source material and instructions you provide. Add or confirm specific pricing, timelines and commitments during editing. AI-generated text can contain errors; verify every commercial term against your supplied sources before sharing.
Can I edit the proposal after generation?
Yes. Every proposal is fully editable in the workspace editor after generation. You can modify any section, add or remove content, adjust the tone, insert pricing tables, and refine the scope before exporting the final version.
What export formats are available?
Proposals can be exported as PDF, DOCX, HTML, or plain text. PDF and DOCX provide formatted document downloads. For slides, choose Create pitch deck from an Arc proposal to start a separate Lumen presentation. This handoff requires Lumen product access; export the resulting deck as PPTX in Lumen. PPTX is a presentation output, not a direct Arc proposal-document download.
Does Gixo submit proposals or integrate with procurement portals?
Arc does not auto-submit proposals or operate procurement portals. It provides recipient-specific tracked links with views, downloads, and acceptance, plus simple electronic signature with a signed PDF and appended audit certificate. This is not a qualified or certificate-based signature. Arc projects shows win rate and library-assisted win rate from recorded Won/Lost outcomes, and open-pipeline value from the accessible recent proposals loaded in that view. These are project-level metrics, not CRM-wide reporting.
How is Gixo different from template-based proposal tools?
Template tools start with a fixed layout and ask you to fill in blanks. Gixo starts with your source material — RFPs, SOWs, decks, context — and generates a structured draft shaped for the actual deal. The output adapts to the inputs rather than forcing content into a generic format.
Can I generate proposals in other languages?
Arc offers 71 languages across 89 locales in its creation picker. Generate proposals directly in your target language. Review terminology, commercial terms and formatting before sharing.
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Upload source files, choose the proposal type, and get a structured draft in minutes.

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