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Policy evidence and product boundaries

Make the trust review concrete—not ceremonial.

Use the published policy set, a controlled product evaluation, and your organization's own security, privacy, legal, and procurement review to decide whether Arc fits the material and workflow you intend to use.

Review published policiesReview integration boundaries

This hub links to current public resources. It does not claim a certification, control, deployment model, or contractual term beyond what those resources and your agreement state.

A security questionnaire Arc answered from Gixo's own answers

A buyer's security questionnaire, answered on 3 October 2026. Gixo is the bidder: Arc matched each question in the buyer's workbook to an answer in a library built from Gixo's own answer bank and copied the approved answer into the workbook, word for word. Where nothing matched, the cell is left blank for a person. Nothing was written for the example.

A slide of the response pack: a question from the buyer's workbook and the approved answer Arc copied from Gixo's library, with its review status.
The first slide of the response pack: the questionnaire's title, the number of responses and the readiness figure Arc computed.

Security questionnaire · 32 answers copied from the library · of 35 questions Arc found · 41-slide response pack

Response to a buyer security questionnaire, answered by Gixo

A buyer's 36-question security questionnaire (a workbook written for this example, with conventional wording and no named buyer), answered for Gixo. Arc matched each question to an answer in a library built from Gixo's own answer bank, copied the approved answer into the buyer's own workbook cell, and exported the compliance matrix and a response pack.

What Arc was given

Answer the buyer's security questionnaire for Gixo. Answer each question using only the approved library answers supplied; where the library has no answer for a question, say Gixo has no documented position yet.

Buyer's workbook, filled in (13 KB)Compliance matrix (CSV) (21 KB)Response pack (PowerPoint) (66 KB)

Each of the 32 filled answers was compared with the library and is word for word an approved Gixo answer, refusals included (no SOC 2 report, no ISO 27001, no customer-managed keys). Arc found no answer above its threshold for three questions and did not pick up a fourth; those cells are blank for a person.

Published policy set

Start with the document that answers your question.

Read the linked resource itself and confirm its effective date. A summary card is navigation, not a substitute for the governing text.

Security

Published security practices and shared responsibilities.

Use it to review: Which practices are described, and what remains your responsibility?

Open Security

Privacy Policy

How personal information is described as collected, used, and handled.

Use it to review: Which data categories and processing purposes are relevant to your use?

Open Privacy Policy

Data Processing Agreement

Data-processing terms for eligible customer relationships.

Use it to review: Which roles, obligations, and transfer terms would apply?

Open Data Processing Agreement

GDPR

Public information about GDPR-related rights and practices.

Use it to review: How should your organization evaluate lawful use and data-subject requests?

Open GDPR

Subprocessors

The published list of subprocessors involved in service delivery.

Use it to review: Which listed providers matter to your vendor review?

Open Subprocessors

Acceptable Use

Rules governing prohibited or restricted use of the service.

Use it to review: Does the intended proposal workflow fit the permitted-use boundaries?

Open Acceptable Use

Terms of Service

The public terms governing use of the service.

Use it to review: Which service, account, liability, and usage terms need legal review?

Open Terms of Service

Disclaimer

Limitations and cautions for information and generated material.

Use it to review: Which judgments and validations stay with your team?

Open Disclaimer

Human accountability

Arc assists the draft; it does not own the submission.

Keep these responsibilities assigned to named reviewers, regardless of whether text was generated, imported, reused, or edited manually.

Human approval

Source and claim verification

Confirm that cited material is current, authorized, relevant, and sufficient for each factual statement.

Human approval

Requirements coverage

Map the actual buyer request to the response and resolve omissions, conflicts, and exceptions.

Human approval

Commercial and legal approval

Approve scope, pricing, dates, service levels, warranties, security statements, and contractual language.

Human approval

Access and delivery

Choose recipients, link controls, export handling, and the approved delivery channel for the opportunity.

Human approval

Final release

Assign a person with authority to approve the complete proposal before it reaches the buyer.

Human approval

Ongoing revalidation

Recheck reused material when the buyer, product, policy, evidence, or approval context changes.

Evaluation checklist

Validate the workflow with a low-risk sample first.

This sequence turns policy review into an observable adoption decision.

Checkpoint Evidence to collect Owner
Read current policies Relevant policy pages, effective dates, open questions, and applicable agreement Security, privacy, legal, procurement
Confirm the live product Plan controls, file types, sharing options, export paths, and workspace permissions actually available Product owner and administrator
Run a non-sensitive pilot Input handling, draft traceability, review steps, exports, and delivery events observed end to end Proposal operations
Document approval ownership Named reviewers for facts, requirements, commercials, legal terms, and release Business owner
Record the decision Accepted use cases, prohibited data, operating controls, and re-review trigger Accountable approver

Do not upload confidential buyer material until the appropriate people in your organization have reviewed the intended use, data classification, applicable policies, and contractual terms.

Analyzer boundary

A proposal score is a diagnostic signal, not a compliance certificate.

The public proposal analyzer uses deterministic checks to surface aspects of a submitted draft. It cannot verify every factual claim, buyer requirement, legal obligation, security representation, or organizational approval.

Continue to Arc documentation

Your material, your review, your decision

Move from source files to a proposal draft your team can inspect.

Arc prepares a structured first draft from the material you provide. Your reviewers still own the facts, scope, pricing, commitments, and final approval.

Start Arc trial Analyze a draft free

Deterministic, no account needed, nothing stored.

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