Skip to content
Sign In Start Arc trial
Workflow-specific products Content, decks, briefs, proposals, legal, and sales each have a clearer buying path.
Review before delivery Draft, edit, collaborate, approve, and export in the same workspace.
Security + procurement path Security policy, support, and Azure Marketplace buying are public.
Microsoft AI Partner Azure Marketplace G2 Trustpilot

How to create an RFP response with Gixo

Choose RFP Response first, upload the buyer's files and your evidence, then supply context and generate. Use the workspace to review requirements, assign owners and record approvals before exporting a proposal or returning the original questionnaire. Your team makes the final submission.

Create RFP Response View pricing
From source material to reviewable draft

See what Arc helps your team review

Choose the proposal type, add the RFP, brief, notes, or prior work, then review a structured first draft before it reaches a client.

Create a proposal Analyze a proposal — free
  1. 1Add source materialRFPs, briefs, notes, decks, and prior work
  2. 2Draft to the proposal typeSections and structure follow the real opportunity
  3. 3Review before deliveryYour team checks facts, scope, pricing, and commitments
Arc proposal workspace showing proposal type selection, source upload, and draft controls.
Choose a proposal type, add source material, and keep the drafting controls visible.
5 Steps to Respond
Auto Requirement Extraction
Review Requirement Workspace
PDF DOCX Export

Five Steps to an RFP Response

1
Select the RFP Response type

Open Arc and choose RFP Response in the proposal-type step. This selects the drafting structure; it does not certify compliance with a particular solicitation.

2
Upload the RFP and supporting sources

Add the buyer's RFP or original questionnaire and supporting evidence such as capability statements, approved case studies, and pricing notes. Set source roles so buyer requirements and your evidence have distinct jobs.

3
Add context and generate a first draft

Provide the opportunity context and drafting instructions, then generate. Inspect the resulting narrative and requirement workspace against the buyer's original document before treating either as complete.

4
Review answers, owners, and approval gates

Assign response owners, reviewers, and due dates. Search approved answers for reusable material, adapt it to this buyer, and verify supporting evidence. Resolve missing or unsupported claims and record the required review-gate decisions. Saving an answer for reuse still requires library review.

5
Inspect the handoff and export

Export the reviewed narrative in an available proposal format. For a supported XLSX, CSV, or DOCX questionnaire, preview answer targets and return responses into the original file. Preflight blocks unsafe targets such as protected or formula cells, merged cells, invalid dropdown values, missing required answers, and conflicting mappings. Inspect the final file; your team submits it.

Frequently Asked Questions

How does Gixo extract requirements from an RFP?
The proposal workspace extracts requirements from the source material and presents them for review. Compare the requirement list with the original RFP, confirm required answers and scoring criteria, and correct gaps before approval. Extraction and a coverage score do not establish that the response satisfies the buyer.
Can I upload supporting documents alongside the RFP?
Yes. Upload capability statements, past performance references, technical documentation, certifications, and any other files that contain information relevant to your response. Gixo draws from these supporting documents when generating answers to each requirement, producing responses grounded in your actual capabilities.
Does the response match the RFP section numbering?
Check generated narrative sections and cross-references against the RFP; generation does not guarantee exact numbering. For supported XLSX, CSV, or DOCX questionnaires, use the separate original-file return workflow: preview mapped answer targets, resolve preflight blockers, and write reviewed responses into the original file. Inspect the returned file before submitting it.
How long does RFP response generation take?
Generation time depends on the RFP, supporting files, and service load. Allow separate time to verify evidence, complete unanswered requirements, resolve review gates, and inspect the export; draft generation is only one part of the response workflow.
Is this suitable for government RFPs?
Arc can prepare a draft from a government RFP and your supporting material. Your procurement and legal reviewers must confirm eligibility, required forms, assertions, formatting, page limits, and submission rules. Arc does not certify compliance or submit through the procurement portal.
Gixo Arc AI RFP Response Generator AI Proposal Generator Consulting Proposal Generator AI Proposal Generator How to Write a Proposal with AI Proposal Pricing

Respond to Your Next RFP in Minutes

Upload the RFP. Upload your supporting docs. Generate a point-by-point response. Edit and export for submission.

Start Arc trial Compare plans

Deterministic, no account needed, nothing stored.

See all free Gixo tools

Updated

More from Gixo

Keep exploring