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How to create an RFP response with Gixo

Upload the RFP document, review extracted requirements, select the RFP Response type, generate a point-by-point response, then edit, align, and export. Five steps from receiving an RFP to submitting a structured response.

Create RFP Response View pricing
From source material to reviewable draft

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Choose the proposal type, add the RFP, brief, notes, or prior work, then review a structured first draft before it reaches a client.

Create a proposal Analyze a proposal — free
  1. 1Add source materialRFPs, briefs, notes, decks, and prior work
  2. 2Draft to the proposal typeSections and structure follow the real opportunity
  3. 3Review before deliveryYour team checks facts, scope, pricing, and commitments
Arc proposal workspace showing proposal type selection, source upload, and draft controls.
Choose a proposal type, add source material, and keep the drafting controls visible.
5 Steps to Respond
Auto Requirement Extraction
1:1 Point-by-Point Response
PDF DOCX Export

Five Steps to an RFP Response

1
Upload the RFP document

Upload the full RFP as a PDF or DOCX file. Gixo reads the document and extracts the requirements, evaluation criteria, submission instructions, and any structured questionnaires embedded in the RFP. You can also upload supporting documents like capability statements, past performance references, and technical specifications.

2
Review extracted requirements

Gixo parses the RFP and surfaces the key requirements, evaluation criteria, and mandatory response sections. Review these extracted items to confirm the AI has correctly identified what the issuer is asking for. You can add, remove, or reorder requirements before generation.

3
Select the RFP Response type

Choose RFP Response from the proposal type selector. This tells Gixo to generate a point-by-point response that maps directly to the RFP requirements rather than a freeform proposal. The output mirrors the structure of the original RFP so evaluators can easily find your answers to each requirement.

4
Generate the point-by-point response

Click generate and Gixo produces a structured response that addresses each extracted requirement individually. The AI draws from your uploaded supporting documents to provide specific, evidence-based answers rather than generic responses. Compliance matrices and cross-references are included where applicable.

5
Edit, align, and export

Review each response section in the editor. Use inline AI to expand answers, adjust tone for the specific issuer, or add detail to weak sections. Verify alignment with the original RFP requirements, then export to PDF or DOCX formatted for submission. All section numbering and cross-references are preserved.

Frequently Asked Questions

How does Gixo extract requirements from an RFP?
Gixo reads the uploaded RFP document and identifies requirement sections, evaluation criteria, mandatory qualifications, and structured questionnaires. The AI distinguishes between informational sections and sections that require a response, so you can focus on the items that need answers.
Can I upload supporting documents alongside the RFP?
Yes. Upload capability statements, past performance references, technical documentation, certifications, and any other files that contain information relevant to your response. Gixo draws from these supporting documents when generating answers to each requirement, producing responses grounded in your actual capabilities.
Does the response match the RFP section numbering?
Yes. Gixo generates the response in the same order and numbering as the original RFP. Each response section references the corresponding RFP requirement, making it easy for evaluators to cross-reference your answers against their scoring criteria.
How long does RFP response generation take?
Generation time depends on the length of the RFP and the volume of supporting documents. Most responses are generated in under three minutes. Larger RFPs with dozens of requirements and multiple supporting files may take slightly longer as the AI processes more context.
Is this suitable for government RFPs?
Yes. Gixo adjusts tone and formality for government procurement contexts. The AI generates responses using appropriate terminology and compliance language. However, you should always review the generated response against specific submission requirements, formatting mandates, and page limits set by the issuing agency.
Gixo Arc AI RFP Response Generator AI Proposal Generator Consulting Proposal Generator AI Proposal Generator How to Write a Proposal with AI Proposal Pricing

Respond to Your Next RFP in Minutes

Upload the RFP. Upload your supporting docs. Generate a point-by-point response. Edit and export for submission.

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Current public contract

Current Gixo Arc implementation at a glance

These figures are derived from the implementation catalogs used by the live product.
AspectCurrent behaviorWhy it matters
proposal structures21Each proposal kind defines its own required sections, tone, and terminology.
proposal categories6Derived from the proposal-kind category catalog.
proposal export themes6Derived from the proposal-specific export-template enum values.
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