Gixo Keystone · Time and budget
Record time against the project work, review submitted entries and compare approved actuals with your budget. Keep the numbers explainable before you use them in a client or finance conversation.
Project access, your subscription and the current release determine which controls are available.
Record the work date, duration, task and billability. A time entry retains its captured rate; editing a rate later does not silently reprice the earlier work. Entries without a rate stay visible as incomplete monetary information.
Review the week’s entries, then use Send week for approval. Approval and rejection preserve the submitted details and the decision. Self-approval, where allowed, is identified; it should not be presented as independent review.
A named budget can cover a date range and time or value limits. Approved net recorded time and value form the actuals. Pending and rejected time remain separate. Different currencies are not converted into a made-up combined balance, and overlapping budgets are not added together.
Approved entries are retained. A permitted correction records a linked negative adjustment and its reason; replacement work is recorded and reviewed separately. Earlier records remain part of the trail.
Use the supported invoicing CSV for the records it contains, then review them in your invoicing process. Keystone’s recorded value is not payroll cost, recognised revenue, cash spend or accounting profit. A native accounting posting is not part of this workflow.
Inspect the work
These examples use fictional data in an isolated local preview. Each caption explains what its screen establishes. They do not represent a customer result.
Recorded approved value and budgets can inform a commercial review, but they are not a complete profitability calculation. Payroll costs, recognised revenue and accounting profit are not established by these totals.
No. A draft entry, a submitted entry and approved actuals are separate states. The Starter tier includes time logging; Professional adds time approvals and budgets.
Product copy reviewed 2 November 2026.
